Admin and operations support for trade businesses
You just don't have the time to be the one who changes it. Haus of T steps into the admin, the systems and the numbers side of your business, so you can actually get off the tools without everything falling over.
Book a free discovery call
Two ways to get the admin and operations off your plate
Both options are built for trade businesses turning over roughly $30,000 to $60,000 a month, who are too busy to keep doing it all themselves. That includes the tradie wives and partners running the invoicing and the inbox after hours. Choose the level of support that fits where you're at right now.
Monthly Admin Support
Invoices out the same week the job is done, overdue money chased, and no more admin at night.
Who it's for
Trade businesses doing around $30,000 to $60,000 a month who are flat out and need someone reliable handling the recurring admin that keeps slipping. Just as often it's the tradie wife or partner who's been holding it together after hours, and this takes it off her plate too. This is the entry point, built for consistency, not a full overhaul.
What's included
- 45 minute handover call, then I handle the setup
- Week 1 debtor sweep: every invoice over 30 days chased
- Starting snapshot of your debtors and quotes
- Voice note invoicing: send a voice note or photo from the job and it becomes an invoice
- Invoicing on job completion
- Overdue invoice follow up
- Quote tracking and follow up, using your follow up scripts
- Inbox management
- Weekly text summary: what came in, what's overdue, what needs a decision
- Pricing calculator review
What's not included
- Bookkeeping, BAS and tax lodgement (stays with your accountant)
- Marketing and content
- Staff HR or recruitment
- On site work
How it works
Your admin runs on a set weekly rhythm rather than whenever there's a spare minute. Each week I work through invoicing on completed jobs, quote follow up, overdue accounts and your inbox.
We have a weekly check-in for questions, updates and anything that needs a decision from you. Outside that, I work behind the scenes so nothing sits waiting on you.
What I need from you: access to your inbox, job management system and accounting software.
Investment
$1,600
per month
Weekly check-ins for questions and updates. The rest of the time I work behind the scenes, so your admin keeps moving without interrupting your day.
Timeline
- Week 1
- Every overdue invoice chased.
- Weeks 4 to 8
- Overdue invoices dropping and systems running.
The outcome
You knock off each week knowing the admin's been done properly, not whenever you found five minutes for it.
Book a free discovery callMost complete
Investment
$4,000
per month
Weekly check-ins for questions, planning and updates. Everything else is handled in the background, so the business keeps moving while you stay on the tools.
Timeline
- Week 1
- Every overdue invoice chased.
- Weeks 4 to 8
- Overdue invoices dropping and systems running.
The outcome
The business runs whether you're on site or not. You could take two weeks off and it would still be standing when you got back.
Book a free discovery callFull Business Operations Support
A business that runs without you remembering everything, with cash coming in faster and systems that don't live in your head.
Who it's for
Trade businesses in that same $30,000 to $60,000 a month range who are ready to stop being the bottleneck. Whether it's you on the tools or your partner trying to run the back end around everything else, this is a closer, ongoing partnership covering the operational backbone of the business, not just the recurring tasks.
What's included
- Everything in Monthly Admin Support
- Business audit and business model review, with suggestions on where to improve
- Audit recommendations implemented, not just reported
- Job management system setup. Don't have one yet? We audit how your operations run and implement the one best suited to you.
- Cash flow and debtor tracking
- A business systems handbook you keep
- Monthly numbers snapshot
What's not included
- Bookkeeping, BAS and tax lodgement (stays with your accountant)
- Marketing and content
- Staff HR or recruitment
- On site work
How it works
We start with a full audit of how the business currently runs, where jobs, quotes, invoices and follow up are falling through. From there I set up or clean up your job management system, get invoicing and follow up running on a fixed weekly rhythm, and document the processes so nothing lives in your head.
Once it's running, each week I work through invoicing, quote follow up, overdue accounts and your inbox. We have a weekly check-in for questions, planning and anything that needs a decision from you, and the rest is handled in the background.
What I need from you: access to your inbox, job management system and accounting software.
You don't need another employee. You need someone who already knows how to run it.
Most trade businesses reach a point where the admin is too much for one person and hiring feels like the obvious fix. It usually isn't. Here's the honest difference, so you can pick what actually suits where you're at.
Getting started
Hiring in house
Job ad, interviews, onboarding, then weeks of training before anything runs on its own.
Working with me
I start in your business straight away. Eight years across trade admin, accounts and operations, no training required.
Real cost
Hiring in house
Wage plus super, leave, workers comp, a desk, software seats and payroll admin.
Working with me
One monthly fee. No super, no leave, no leave loading, no leave payouts.
What you get
Hiring in house
A set of hands that needs direction. If you don't know the right process, they won't either.
Working with me
Systems and processes designed for you, then run properly every week.
When it goes quiet
Hiring in house
You're still paying full time, whether the work is there or not.
Working with me
Fixed scope, fixed fee. Scale up or down as the business changes.
When they leave
Hiring in house
Everything they knew walks out the door with them.
Working with me
Your processes are documented, so the business keeps running regardless.
Who fixes the systems
Hiring in house
Nobody. Employees work inside the systems you already have.
Working with me
Auditing and rebuilding the systems is the job.
Hire in house if
You need someone on site every day, physically answering the phone and handling walk ins, and you already have documented systems and the time to train and manage them.
Work with me if
The admin is slipping, you don't have documented systems, you're turning over roughly $30,000 to $60,000 a month, and you want it running properly without adding a wage and a training load to your week.
Not sure which side you're on? That's what the call is for.
Book a free discovery call$63,769 recovered in 8 weeks. 10 to 15 hours saved every week.
These are the kinds of outcomes that happen when the admin, follow up and systems are handled properly. See how it played out for two trade businesses.
Read the case studies$63,769
Recovered in 8 weeks
10 to 15 hrs
Saved every week